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City of Easton

Human Resources - Employment

The City of Easton's employment policies and practices are in accordance with applicable federal, state and local laws, ordinances, and regulations.

Located just 50 miles north of Philadelphia, 70 minutes from New York City and 30 minutes from the Poconos, the City of Easton, PA is a city with an interesting history dating back prior to the Revolutionary War. Home to 26,000 people, Easton is part of the Lehigh Valley metropolitan area, the third largest market in Pennsylvania.

Today it is a city on the edge of great happenings and wonderful opportunities with the recent adoption of a new Home Rule Charter. We are home to superior healthcare, excellent academic institutions, affordable housing, great arts community, historic business center with easy access to everywhere from the ABE International Airport.

THE CITY OF EASTON IS AN EQUAL OPPORTUNITY EMPLOYER


The City of Easton is seeking qualified applicants for the listed positions. The job description links, where applicable, are listed below and/or can be obtained from the Human Resources Office at 1 South Third Street, Second Floor, Easton, PA or by phone requests at 610-250-6622.


Full-time Positions

Human Resources Manager

Class Title: Human Resources Manager

Class Definition: Highly responsible administrative and management work in directing the activities of Human Resources. These Human Resources functions serve all employees of the City and interface with all departments and bureaus within the City’s structure. Works under the broad policy guidance and direction of the City Administrator and the Mayor.

Distinguishing Features of Work: Performs a variety of complex administrative, technical and professional work in directing and supervising the personnel systems of the City, including classification, compensation, recruitment, selection, labor relations, and training. Performs complex professional work in the support of administrative and financial tasks of the City in payroll and pension functions. Is familiar with functions of the various departments and bureaus and their personnel related needs. Exercises supervision over the Human Resources Assistant and all other support staff of the department, either directly or through subordinate supervisors.

Examples of Work: (Note: The following examples of work are only illustrative of the kind of work to be performed by persons of this class and are not intended to be all-inclusive or exclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Manages and supervises human resource department to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Assures that the City maintains compliance with all Federal and State regulations relating to human resources. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to the city officials; works with councils, boards, commissions and city employees. Communicates official plans, policies and procedures to staff. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; Prepares and administers budget of human resources operations; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, assuring that such are in compliance with current bargaining agreements and policies. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Assists the City Administrator, Department Heads and Supervisors in maintaining harmony among workers and resolves grievances; Performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies, reports and related information for decision-making purposes. Recruits, interviews, and assists in the selection of employees to fill vacant positions. Plans and conducts new employee orientation to foster positive attitude toward organization goals. Keeps records of insurance coverage, pension plan, and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations. Responds to inquiries regarding benefits, contractual issues, payroll, attendance records, etc. Conducts wage surveys within other government agencies and labor market to determine competitive wage rate. Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations. Maintains files and records for each employee of the City in compliance with state and federal regulations. Serves on various committees and/or boards as required. Prepares reports and recommends procedures to reduce absenteeism and turnover. Represents the City at personnel related hearings and investigations. Contracts with outside suppliers to provide employee services, such as training and employee assistance. Keeps records of hired employee characteristics for governmental reporting purposes. Plans and directs implementation and administration of benefits programs designed to assist employees against loss of income due to illness, injury, layoff, or retirement. Directs preparation and distribution of written and verbal information to inform employees of benefits programs such as insurance plans, pension plans, paid time off, bonus pay, and special employer sponsored activities. Analyzes existing benefits policies of organization, and prevailing practices among similar organizations, to establish competitive benefits programs. Plans modification of existing benefits programs. Recommends benefit plan changes to management. Notifies employees and labor union representatives of changes in benefits programs. Directs performance of clerical functions such as updating records and processing personnel actions. Analyzes wage and salary reports and data to determine competitive compensation plan. Prepares directives advising department managers of local, state and federal policy regarding equal employment opportunities, compensation, and employee benefits. Consults legal counsel to ensure that policies comply with federal and state law. Develops and maintains a human resources system that meets top management information needs. Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the City. Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends. Assists management in negotiating collective bargaining agreements. Prepares and submits to officials such reports as may be required. Recommends for adoption by the council such measures as may become necessary or expedient. Evaluates services, coverage, and options available through insurance and consultant companies to determine programs best meeting needs of organization.

Tools and Equipment Used: Frequent use of personal computer, including word processing, database and spreadsheet programs; calculator, telephone, copy machine and fax machine.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in an office setting. While performing the duties of this job, the or hear. The employee is occasionally employee is frequently required to sit and talk required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works mostly indoors. However, the employee occasionally works near moving mechanical parts and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.

The noise level in the work environment is usually moderately quiet to noisy.

Necessary Knowledge, Skills and Abilities: Considerable knowledge of modem policies and practices of public personnel administration; thorough knowledge of employee classification, compensation and benefits, recruitment, selection, training, and labor relations; working knowledge of risk management and safety practices; Skill in preparing and monitoring departmental budgets; skill in planning, directing and administering personnel programs and systems, including payroll processing; skill in operating the listed tools and equipment; ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials, labor unions and the general public; ability to efficiently and effectively administer a human resource system. Ability to conduct necessary background research and compile comprehensive reports. Familiarity with Human Resource software such as ADP a plus.

Qualifications Required for Appointment: Graduation from an accredited four-year college or university with a degree in human resources, public administration, business management of a closely related field, and a minimum of five (5) years of experience in a human resources capacity. Certification in Professional Human Resource management preferred. Must possess a valid driver's license.

Work Schedule: Per established departmental policy.

To apply for this position, a completed application of employment, background investigation form, letter of interest and resume should be sent to The City of Easton, 1 South Third Street, Human Resources, Easton, PA 18042 or via e-mail to humanresources@easton-pa.gov. Forms cannot be completed on line, they must be downloaded to be filled in. Deadline for receipt of completed application packet is Thursday, December 18, 2014




Chief Codes Administrator

Department of Planning and Codes

Class Title: Chief Codes Administrator
Department of Planning and Codes

Class Definition: Working under the general supervision of the Director of Planning and Codes, the incumbent directs the activities of the Bureau of Codes and Inspections and supervises the codes staff. This individual conducts field surveys and makes reports relative to the enforcement of the City's building and zoning ordinances.

Distinguishing Features of Work: A person in this position performs complex, technical, administrative, and supervisory work in all areas related to the Bureau of Codes and coordinates and directs and coordinates the work of the inspection and clerical staff as necessary. The incumbent is also responsible for the City's zoning enforcement administration.

Examples of Work: The following examples of work are only illustrative of the kind of work to be performed by persons of this class and are not intended to be all-inclusive or exclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations, coordinates bureau activities with other departments and agencies as needed. Provides technical advice; makes presentations to elected officials, boards, commissions, civic groups and the general public. Communicates official plans, policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies, reports and related information for decision-making purposes. Explains, interprets, and provides guidance regarding applicable codes to architects, engineers, contractors, developers, owners and other interested parties; answers questions regarding building codes and requirements. Reviews current trends and developments in the field of construction, and prepares revisions to codes, ordinances and local regulations. Evaluates and recommends changes to the plan review system and implements efficiency improvements. Coordinates activities with building official, inspectors, planners, engineers, fire inspectors and other agency staff. Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances. Researches problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Resolves complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. Coordinates plan reviews, inspections, and enforcement actions. Maintains complete and accurate records of approved plans. Performs the duties of a building, mechanical, plumbing, fire or electrical inspector, as qualified and required. Supervises housing inspections. Issues all certificate of occupancy and buyer notifications. Conducts inspections of all new construction and major alterations. Supervises complaint inspections; plans and assigns work for codes inspectors as well as clerical staff. Prepares reports amending ordinances and reviews of codified amendments. Conducts inspections, produces scope of work, including specifications. Enforces all municipal zoning ordinances.

Tools and Equipment Used: Motor vehicle, mobile or portable radio, pager, personal computer, including word processing, spreadsheet and data base software, calculator, phone; testing equipment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While work is performed mostly in an office setting, outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand eye coordination is necessary to operate testing instruments, computers and various pieces of office equipment.

While performing the duties of this job, the employee is frequently required to stand; walk; talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must frequently lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristic described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate.

Necessary Knowledge, Skills, and Abilities: Must be certified as a Building Code Official by the Commonwealth of Pennsylvania, must be certified as an accessibility inspector/plans examiner, must be certified as a building inspector, and must be certified as a plan reviewer by the International Code Council. Not all certifications shall be immediately required but must be obtained within 1 year from the date of hire. Considerable knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; working knowledge of applicable laws, standards and regulation relating to construction, inspection, and safety; considerable knowledge of public works inspection methods. Considerable skill in reading and interpreting construction drawings, plans and specifications, skill in operating the listed tools and equipment. Ability to prepare, organize and maintain inspection field and office data, reports and systems; ability to supervise a group of employees both in the field and in an office setting. Ability to perform required mathematical computations, ability to effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials and the general public. Ability to act effectively in emergency and stressful situations; ability to follow verbal and written instructions; ability to give verbal and written instructions. Ability to communicate effectively orally and in writing. Ability to establish effective working relationships with employees, contractors, developers, architects, engineers, owners, other agencies, and the general public. Extensive knowledge of uniform building codes and electrical codes, mechanical codes, plumbing codes, fire codes, general construction codes; working knowledge of electrical, carpentry, cement, mechanical, or plumbing work, and skill in applying knowledge of national uniform building codes, zoning and land use regulations. Extensive knowledge of inspection teclu1iques. Must have a valid driver’s license.

Desired Minimum Qualifications Required for Appointment: Graduation from high school or GED, supplemented by five (5) years as a certified building inspector, contractor, code enforcement officer or superintendent of building construction; some advanced technical instruction in related fields of mechanical, electrical, plumbing or building construction, and some of experience in general construction and related fields, or any equivalent combination of education and experience. Certification by the Commonwealth of Pennsylvania as a building code official, accessibility inspector/plans examiner, Master Code Professional preferred.

To apply for this position, a completed application of employment, background investigation form, letter of interest and resume should be sent to The City of Easton, 1 South Third Street, Human Resources, Easton, PA 18042 or via e-mail to humanresources@easton-pa.gov. Forms cannot be completed on line, they must be downloaded to be filled in. Deadline for receipt of completed application packet is Thursday, December 18, 2014




THE CITY OF EASTON IS AN EQUAL OPPORTUNITY EMPLOYER



Part-time Positions










All information should be submitted to:

Human Resources Manager
1 South Third Street
Easton, PA 18042
email humanresources@easton-pa.gov




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